California Public Records Act Request — Micro Community and Emergency Shelter Site Records

Dear Records Officer,

Pursuant to the California Public Records Act (Government Code §§ 6250 et seq.), I respectfully request the following records. Please construe this request broadly in favor of disclosure, consistent with Government Code § 6253.1 and the California Constitution, Article I, § 3(b).

REQUEST 1 — August 2023 Council Meeting: Site Lists and Related Correspondence

(April 1 – September 30, 2023)

A. Complete Site Lists
All lists, spreadsheets, presentations, maps, assessments, or other documents identifying, evaluating, or ranking city-owned or controlled parcels considered for use as micro communities, tiny homes, emergency shelters, safe parking, safe camping, sanctioned encampments, or temporary housing, including any material prepared for, presented at, or discussed in connection with the August 1, 2023 City Council meeting (the micro-community motion vote 5–4).

B. Correspondence
All communications in any format, including but not limited to email, text message, Microsoft Teams, Slack, Signal, phone logs, calendar invites, handwritten notes, or briefing documents, where any of the following were sender, recipient, or copied:

• Mayor Darrell Steinberg
• City Manager Howard Chan
• Assistant City Manager Ryan Moore

Regarding: any of the topics listed above (micro communities, shelters, safe parking, encampments, or related housing initiatives). Include communications between these officials and any other city staff, elected officials, consultants, contractors, outside agencies, advocacy groups, or members of the public.

REQUEST 2 — Current Administration Correspondence

(April 1, 2025 – October 9, 2025)

All communications, in the same formats listed above, where any of the following were sender, recipient, or copied:

• Mayor Kevin McCarty
• Leyne Milstein, Acting City Manager
• Ryan Moore, Assistant City Manager
• Brian Pedro, Director of Community Response

Regarding: site identification, funding, permitting, or community engagement related to micro communities, tiny homes, shelters, or sanctioned encampments. Include drafts, attachments, and transmission metadata.

SEARCH AND PRODUCTION DETAILS REQUESTED

Please provide:

• A list of custodians and accounts searched (Outlook, Teams, mobile devices, etc.);
• Search terms used and date ranges;
• A brief description of withheld records and the specific statutory exemption claimed;
• Any records index or privilege log prepared under § 6253(a);
• Any retention schedules or destruction notices applicable to responsive records.

If responsive materials exist in draft form, please include those drafts unless a specific exemption is justified in writing. “Transitory” messages relevant to decision-making should be included per Government Code § 6252(e).

FORMAT AND DELIVERY

Electronic delivery is preferred (searchable PDF, CSV, or native format). Rolling production is encouraged to expedite public access.

FEES AND WAIVER

Please notify me if estimated costs exceed $50. I request a waiver of duplication or processing fees under § 6253(e), as disclosure serves the public interest by illuminating government decision-making regarding homeless and emergency-shelter policies.

TIMELINE AND COMMUNICATION

Under Government Code § 6253(c), please respond within 10 calendar days with either: (1) the date when records will be made available, or (2) the specific reasons for any delay or denial. Please communicate via email for efficiency and transparency.

Thank you for your time and attention to this matter. I appreciate your cooperation in ensuring the City’s continued transparency and accountability to its residents.